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How to create a Whatsapp Business account

Creating a WhatsApp Business account can greatly enhance your business's communication and marketing strategies. Here's a step-by-step guide to set up your account.

Kiosk CEO - Paul Lafforgue - Expert in WhatsApp Marketing
Paul Lafforgue

Co-founder & CEO @Kiosk

Kiosk - How to create a Whatsapp Business account


Embarking on the digital journey with your business often means embracing the tools that connect you directly to your customers. WhatsApp Business offers a platform that blends the convenience of instant messaging with the professionalism needed in business communications. This guide is crafted to navigate you through setting up and optimizing your WhatsApp Business account, ensuring you're not just reaching your audience but engaging them in meaningful conversations. Whether you're a seasoned marketer or just starting, these steps will transform your customer interactions into more than transactions—they become experiences.

1- Create an account on WhatsApp Business

Embarking on your WhatsApp Business adventure starts with three key steps: choosing your business number, downloading the app, and crafting your business profile. This initial phase is crucial as it lays the foundation for your presence on this platform. Think of it as setting up your digital storefront where clarity meets convenience, ensuring that when customers step in, they instantly feel at home with all the information they need right at their fingertips.

How to create an account

Step by step

Link your number: Decide whether you want to use an existing mobile number or get a new one specifically for your business. Remember, a WhatsApp Business account can only be linked to one phone number.
Download the app: Go to the Google Play Store or Apple App Store and download the WhatsApp Business app.
Set up your profile: After verification, set up your business profile. Add your business name, category, description, email, and physical address.

2- Set up your message templates

Once your account is up and running, it's time to think about communication. Message templates are your best friends here, allowing you to maintain a consistent, professional tone while being ready to engage at a moment's notice. This step is all about efficiency and personalization, preparing you to respond quickly without sacrificing the warmth and individual attention each customer deserves.

How to create your templates

Step by step

Access message templates: Go to 'Settings' in the app, then select 'Business Tools' and 'Away Message'.
Create away messages: Set up messages that will be automatically sent when you are not available.
Quick replies: Set up quick replies for frequently asked questions. Go to 'Quick Replies' in 'Business Tools' and create responses for common queries.
Greeting messages: Set up a greeting message that welcomes customers when they message you for the first time or after 14 days of inactivity.

3- Get inspiration for your welcome messages

Your welcome message is the first handshake between your brand and the customer, setting the tone for future interactions. It's your chance to make a first impression that counts, offering not just a greeting but a window into what makes your business unique. Whether it's through a generic hello, a personalized touch, or an informative note, each message should reflect your brand's voice and commitment to customer satisfaction.

How to write welcome messages

Kiosk tips

Generic welcome: "Hello! 👋 Thank you for reaching out to [Your Company Name]. How can we assist you today?"
Personalized welcome: "Hi [Customer Name]! Welcome to [Your Company Name]. We’re excited to help you. Feel free to ask any questions you might have."
Informative welcome: "Welcome to [Your Company Name]! Did you know we offer [list a few products/services]? Let us know how we can help you today!"
Promotional welcome: "Hi there! Welcome to [Your Company Name]. Check out our special offers exclusively for our WhatsApp customers: [Link to offers]."


Navigating the landscape of digital tools can be a challenge, but WhatsApp Business offers a clear path towards enhancing customer engagement. It's not just about the efficiency of communication; it's about fostering genuine connections. Every step, from setting up your account to personalizing your messages, is an opportunity to demonstrate your commitment to your customers. As you employ these strategies, remember that the true measure of success is the strength of the relationships you build. WhatsApp Business is more than a tool; it's a gateway to creating lasting impressions and meaningful interactions.

If you're ready to dive deeper or have any questions about integrating WhatsApp Business into your engagement strategy, our team at Kiosk is here to help.

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